How much does an outdoor wedding in Bavaria cost in 2026?

For 60 to 80 guests, realistic total costs range between €18,000 and €35,000 — depending on the catering level, floristry scope, and whether multiple days are booked. The venue hire itself typically accounts for only 10 to 18 percent of the total.

What does the venue hire cost on its own?

At Projekt Draussen in the Isartal: €2,500 per day for up to 30 guests, €3,000 for up to 60 guests, €3,500 for over 60 guests. Extension day for setup or brunch: €750. Flat rates — no weekend surcharge.

How much should you budget per guest for catering?

In Bavaria, realistically: €75 to €140 per person for a three-course wedding menu with bread, aperitif, and midnight snack. Drinks separately — approximately €35 to €60 per person for an 8-hour reception.

Which items are most often underestimated in wedding budgets?

Service and staffing costs (waitstaff, set-up and breakdown, toilet trailer), rental furniture beyond the standard setup, the officiant for a civil or symbolic ceremony (often €800 to €1,800), music licensing fees for live music, and the power requirements for food trucks or DJs.

Cost Range · 2026

Outdoor wedding in Bavaria — what does it really cost?

Honest figures for a wedding with 40 to 100 guests. With a breakdown by line item, regional price ranges, and the things that are most often overlooked.

Overview

Three realistic scenarios.

Outdoor weddings cannot be described with a single figure — guest count, duration, and level of finish vary too much. We therefore work through three typical scenarios, each using real prices from projects in the 2025/2026 season. All amounts are gross, inclusive of VAT.

Scenario A — Intimate Wedding, 30 guests, 1 day

Item	Amount
Venue hire Projekt Draussen (up to 30 guests)	€2,500
Catering incl. service (€90/person × 30)	€2,700
Drinks (€45/person × 30)	€1,350
Floristry (mid-range)	€1,200
Symbolic ceremony / officiant	€1,000
Photography (8 hrs)	€2,000
Music (DJ or small ensemble)	€900
Rental furniture / toilet trailer / power	€800
Total	≈ €12,450
Per guest	≈ €415

Scenario B — Classic Wedding, 60 guests, 1.5 days

Item	Amount
Venue hire (€3,000 + extension day €750)	€3,750
Catering main day (€110/person × 60)	€6,600
Brunch following day (€45/person × 60)	€2,700
Drinks (€55/person × 60)	€3,300
Floristry (elevated)	€2,500
Photography + video (combined, 10 hrs)	€4,000
Music (band)	€2,200
Rental furniture, lounge, toilets, lighting	€1,800
Total	≈ €26,850
Per guest	≈ €448

Scenario C — Large Wedding, 90 guests, 2 days

Item	Amount
Venue hire (€3,500 + 2× extension days)	€5,000
Catering main day (€130/person × 90)	€11,700
Welcome dinner + brunch (€75/person × 90)	€6,750
Drinks (open bar, €70/person × 90)	€6,300
Floristry & décor (premium)	€4,500
Photography + video (premium team)	€5,500
Band + DJ changeover	€3,800
Furniture, lounge, lighting, toilet trailer	€3,200
Wedding planning & coordination	€3,500
Total	≈ €50,250
Per guest	≈ €558

What gets forgotten most often

Toilet trailer: from approx. €700 for a 60-guest event. Some venues require one; others have their own WCs.
Power supply & generator: a food truck and DJ rig together can overload existing sockets — €250 to €600 extra.
Music licensing fees (GEMA): applicable for public performances, approx. €150 to €350 depending on format.
Event liability insurance: one-day cover runs €80 to €200.
Guest accommodation: if the venue has no sleeping capacity, nearby guesthouses will need to be block-booked.

More on weddings at the forest clearing in the Isartal: Projekt Draussen — Weddings. General questions on catering and house rules: FAQ.